U.S. Citizenship and Immigration Services updated the Form I-9, Employment Eligibility Verification to extend the expiration date to 05/31/2027.
August 2, 2024: The expiration date for the I-9 form has been extended to May 31, 2027. Employers must now use Form I-9 with the edition date of 08/1/23, which may display an expiration date of either 07/31/2026 or 05/31/2027. Both forms are valid until their respective expiration dates. To streamline compliance, downloads available on the Form I-9 download page will now exclusively feature the new expiration date of 05/31/2027.
As of April 8, 2024, the automatic extension period for Employment Authorization Documents (EADs) is up to 540 days for certain applicants. This is due to a temporary final rule published by the Department of Homeland Security (DHS). The rule applies to applicants who:
Filed a Form I-765 renewal application on or after October 27, 2023, and their application was still pending on April 8, 2024 Filed a Form I-765 renewal application on or after April 8, 2024, and on or before September 30, 2025.
The rule was implemented to address the increasing number of renewal EAD applicants and the time it takes for USCIS to process applications. Without extension, USCIS estimates that around 800,000 renewal applicants could lose work authorization in the next two years.
The rule was implemented to address the increasing number of renewal EAD applicants and the time it takes for USCIS to process applications. Without the extension, USCIS estimates that around 800,000 renewal applicants could lose work authorization in the next two years.
Automatic Employment Authorization Document (EAD) Extension – USCIS.
Employers should also review their records to identify any employees with automatically extended EADs. These employees will need to be reverified before they start work on November 4, 2024.
Employers are encouraged to update their electronic Forms I-9 systems to incorporate the 05/31/2027 expiration date as soon as possible. The transition must be completed no later than July 31, 2026, which is the expiration date on the previously issued Form I-9.
This training will go over any changes and compliance initiatives to make the I-9 form compliance less confusing.
As a former external auditor hired by DHS, to review over 7,000 I-9 forms and make corrections, it is critical to review your I-9 forms now as the new I-9 forms have been launched Employers and their representatives need to be clear about what I-9 Form compliance efforts are expected.
Along with the New 2024 I-9 Form, there have been changes in the E-Verify compliance with new options for employees.
As E-Verify continues to make their NextGen program a push for 2024, they predict that the error rate on the I-9 form will be reduced because the errors made by Employers have been most of the reason for the error rate.
So, what should employers do now as they mitigate their I-9 correction process and conduct internal audits? They should conduct their internal/external audits based on the current changes made to the current I-9 form. DHS has established what the errors are for 2024 and it is easy to be complacent but, audits will be pending soon.
WHY SHOULD YOU ATTEND?
How Do Employers Get Audited?Generally, ICE enforces an employer’s obligation to verify, and re-verify, the work authorization of all new employees. ICE may enforce this responsibility through random I-9 compliance audits or a narrower investigation based on a lead.
The lead can be an anonymous tip or facts that form a reasonable suspicion of an employer’s non-compliance. ICE has been concentrating its recent enforcement efforts on investigations, not random audits like previously.
This I-9 form preparation, correction, and audit webinar will be a step-by-step process and discussion of all the new guidelines for completing the new I-9 form as well as the ongoing regulations for appropriate methods of correcting this document without incurring fines and penalties.
Attend this webinar to understand how to fill I-9 form, how to correct it, and audit it. Learn what the best practices to follow to save your company from unnecessary violations.
LEARNING OBJECTIVES
- Although the I-9 document appears like a simple document, more than 72% of Employers have I-9 Documents with errors;
- Learn how to effectively complete the new 2024 I-9 Forms
- Learn why there is a new 2024 I-9 Form and what the changes are
- Learn what the errors are based on the new I-9 changes to the I-9 Form.
- I-9 documents can be audited by the Department of Homeland Security (DHS) and many DHS investigators know this is a weakness for most Employers;
- Disgruntled employees can turn in Employers for I-9 document violations which will bring DHS to your doorstep!
- Learn what the new updates are for the EAD documents and how it will impact you.
- Learn the right way to correct I9 documents now there have been changes and save your company from unnecessary violations.
- What is the minimal risk Employers have when establishing an I9 document Correction & Storage Process?
- Learn if outsourcing your internal I-9 Audit can save you time and protect the company from ICE audits
- How long should I9 documents be retained for active and terminated employees?
- Why are most HR professionals or those responsible for processing I9 documents still violating the request for documents section?
- Learn what can you do if you have remote employees when it comes to I9 forms using the DHS extended I-9 Form remote option.
- Learn what the new E-Verify program allows for
- Learn how the E-Verify NextGen Program will streamline the I-9 form correction process once it is launched in 2024.
- Learn about guidelines on how to prepare for an audit from DHS
WHO WILL BENEFIT?
- All Employers
- Business Owners
- Company Leadership
- Professionals responsible for onboarding employees
- HR Professionals
- Managers/Supervisors
